Why not off-the-shelf software for trades?

If off-the-shelf software fits you, we will tell you. Often it only half fits, and the business works around the program. We build the system the way you work, and it belongs to you.

Can we bring over our spreadsheets?

Yes. Customers, open jobs and whatever else is in your lists, we bring over at the start. Nobody has to type anything in again.

Does it work on the go?

Yes. The system runs in the browser, on a phone on site just as on the computer in the office. No app from the store needed.

What if we need more later?

Then we keep building. A customer portal, online booking or the connection to Lexware Office plug into the same system, without redoing anything.

Job management that keeps everything in one place

Instead of a spreadsheet, notes on the pinboard and a WhatsApp group: your own system where everyone on the team sees what is coming up. And it works the way your business already works today.

Book a free intro call How it works

Fixed price before we start
One contact for everything
Reply within 24 hours

Job overview on a tablet and a smartphone with status, appointments and photos

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What we build on

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Sound familiar?

“Everything here runs on scraps of paper, WhatsApp and three spreadsheets.” That works for a long time, as long as one person keeps it all in their head. When they are ill, on holiday or out on site, the team is left asking: who went to the customer, what was agreed, has the material been ordered?

Nobody knows what currently applies

The customer told the fitter about the change on the phone, and nobody in the office knows.

Every job has its own page: customer, address, appointments, photos, notes and documents. The office and the people out on site see the same thing, on a phone or a computer.

The standard program does not fit

The trade software does a hundred things, just not the one you need every day.

We build around your way of working: exactly the fields, steps and overviews your business needs. What is missing gets added, and what gets in the way goes.

Things slip through the cracks

Nobody followed up last month's quote, and the customer has signed elsewhere in the meantime.

Open quotes, due appointments and stalled jobs show up on their own. The reminder comes from the system, not from memory.

Before a project starts, there is a fixed price.

No open-ended invoice, no surprise at the end: you know what it costs before we begin. The blueprint has a fixed price too and is fully credited when you place the order.

At a glance

What your own job system does, built around how you work.

One page per job
Office and crew see the same
Photos and hours from the phone
Open quotes flagged automatically
Only the fields you need

How it works

01Map how you workWe look at how a job runs for you today, from enquiry to invoice, and where it gets stuck. That becomes the blueprint: a sketch of your process and the key screens to click through, with a fixed price.
02Build in stagesWe start with what costs the most time and show progress regularly. We bring over your existing lists so you do not start from scratch.
03Roll out and keep buildingWe set the system up for your team, explain it on site or by video and host it afterwards. When your business grows, the system grows with it.

What this could look like for you

A made-up example, not a customer project – it shows how a project like this typically runs with us.

Starting point

An electrical contractor from the district plans its jobs on a magnetic board in the office and in a spreadsheet only the owner maintains. Photos and agreements end up in a WhatsApp group, and timesheets arrive on paper on Fridays.

Solution

We build a job management system that follows its process: enquiry, site visit, quote, order, job, invoice. The electricians see their jobs on their phones, upload photos to the job and log their hours directly.

Result

The owner no longer has to keep everything in her head, agreements sit with the job instead of in a chat history, and the hours for the invoice are already there on Friday.

Questions about this service

Also worth a look

Connecting your programsCalendar, email, Lexware and Excel talk to each other, and nobody copies data from one to the other any more.

Reminders and follow-upsAppointment reminders, quote follow-ups, due services and review requests go out by themselves at the right time.

Lexware integrationQuotes and invoices are created from the job straight in Lexware Office, without typing anything twice.

Online bookingCustomers book free slots on your website themselves, with confirmation and reminder by email.

export async function findFreeSlots(day: Date, rules: Availability[]) {
  const windows = rules.filter((rule) => rule.weekday === getDay(day));
  const booked = await prisma.booking.findMany({
    where: { startsAt: { gte: startOfDay(day), lt: endOfDay(day) } },
    select: { startsAt: true, endsAt: true },
  });

  return windows.flatMap((window) =>
    slotsWithin(window, day).filter(
      (slot) => !booked.some((b) => overlaps(slot, b)) && isInFuture(slot)
    )
  );
}

export function overlaps(a: Slot, b: Slot): boolean {
  return a.startsAt < b.endsAt && b.startsAt < a.endsAt;
}

export async function reserve(slot: Slot, lead: Lead) {
  const booking = await prisma.booking.create({
    data: { ...slot, leadId: lead.id, meetingUrl: await createRoom(lead) },
  });
  await sendBookingMail({ to: lead.email, booking });
  return ok(booking);
}

What eats most of your time?

Enquiries, appointments, order confirmations or invoices: in 30 minutes you know what is worth it for you. No obligation, no sales pressure.

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